<aside> 📌 Copilot licence register. One question this answers: who has a Copilot licence and who does not, without anybody having to look it up. If that takes a phone call in your organisation today, this is the page.

</aside>

Duplicate this page into your own workspace and delete the example rows. They are here to show the shape, not to be your answers.

The two jobs this does

• Answers who has one. That is box one of the readiness list, and it is the reason somebody demos a feature the person sitting next to them cannot open.
• Finds the licences nobody is using, before the renewal conversation rather than during it.

The three fields that do the work

• Licence. M365 Copilot, Copilot Chat only, or none. This is the split the whole thing turns on: Chat is already there for everybody, and the paid licence is what lets it read your own work.
• First real task. Not a training session. A real piece of work that got done. A licence with no first task written down is shelfware you are paying for, and it looks identical to a working licence in every report you will ever run.
• Using it? Weekly, occasionally, not yet, or stopped. Stopped is the most useful value in here and the one people leave out, because it is the only one that tells you something changed.

Requested by earns its column at renewal. A licence nobody asked for is a licence nobody will defend.

Licence register

The last row is not a person

"Marketing team" cannot be asked what it used the licence for, and a licence cannot be taken back off a team. Registers fail this way quietly: one row per group, and inside a month nobody knows who actually has what. One row per person, always, even when the request arrived for a group.

What this is not

<aside> 🚫 Not a cost model and not a compliance record. It answers who has a licence and whether it is being used. Anything more and it stops being the thing somebody actually keeps up to date.

</aside>

Spreadsheet copy of the table above, for anybody who does not use Notion. Same columns, with the example rows on their own tab.

Spreadsheet copy of the table above, for anybody who does not use Notion. Same columns, with the example rows on their own tab.

About this page

Part of Copilot on One Page, by Mathieu Kessler, independent practitioner: kesslernity.com. Checked against Microsoft's own documentation in August 2026. Free to use and print, personally or inside your business. Keep the source credit. Full terms: kesslernity.com/license.